Reporting Options

To ease the new-hire reporting process, an employer has a number of options available to report employees' new hire information. You are encouraged to submit New-hire/Re-hire Information magnetically or electronically. This benefits both the Employer and the New Hire Registry in processing the information accurately and efficiently.

PAPER- Employers may mail or fax any one of the following:

Utah New Hire Registry Reporting Form 6; Click here to print a New Hire Reporting Form* . This form may be copied as needed.
Employee's W-4 (Employee's Withholding Allowance Certificate)
Computer Printouts, or other printed information that provides all six of the mandatory data elements.

Regardless of the form used, information should be typed or printed legibly.

MAGNETIC MEDIUM - Employers may submit reports on:

Magnetic tape or cartridge (See Specifications)
Diskette (See Specifications)

ELECTRONIC MEDIUM - Employers may submit reports using:

INTERNET On-Line Data Entry

INTERNET Electronic File Transfer (See Specifications)

TELEPHONE -Employers may call the Registry between 8:00a.m. and 5:00p.m. MST to report up to three individual new hires at one time.

For technical specifications and requirements, please refer to the section on REPORT MAGNETICALLY OR ELECTRONICALLY

Regardless of the format used, employers should make certain that all of the required information is included. The employer street address should be the address where child support orders should be sent. For employees with no Social Security number, reports should be held by the employer until a number is obtained. Incomplete or unreadable reports will be returned to the employer and may be subject to penalty if not resubmitted properly.

*Note: New Hire Form 6 is stored in the Adobe PDF document format and requires the free Adobe Acrobat Reader to view and/or print it. Download a copy of the reader by clicking on the Adobe icon.